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Frequently asked Questions about Grants

The Sephis secretariat receives many questions on how to draft a research proposal. Obviously Sephis can not take any responsibility for the drafting of proposals, but the secretariat is always willing to clarify Sephis requirements for research applications. Below we have listed the most frequently asked questions about the drafting of an application:


Eligibility

 Does Sephis sponsor applications for fellowships at universities or research institutes in the North?

  No, Sephis does not sponsor researchers who affiliate themselves with institutes in the North during their research project.

 Does Sephis sponsor archival research in the North?

  Yes, but only if the applicant can convince the selection committee that this is absolutely necessary to complement his/her research project in the South. Archival research in the North may only concern a fraction of the total research time.


The referee

 Whom should I ask to act as referee?

  The best referee is someone who is widely acknowledged as an expert in the same specialisation as the applicant. In principle a referee must be at another university or research institute than the one the applicant is affiliated with.


The comparative dimension

 Should research proposals submitted to Sephis always be comparative?

  Yes, there is no exception to the rule that only research proposals with a strong comparative dimension have a chance of being selected.

 What does Sephis consider as comparative?

  A comparative research proposal must at least deal with two or more distanced cases chosen for their similarities or contrasts. Distance may be in time, space, language, religion, political system.

 Is it necessary to do field or archival research on each case that is part of the comparative    research project?

  There are many topics on which a lot of research has already been done, and sometimes one can rely on these studies to make a thorough comparative analysis possible.


Methodology and sources

 What does Sephis mean by a `review of relevant literature'?

  Sephis would like to see a review which gives a critical discussion, and not just a list, of the most relevant and recent publications. By doing so the applicant can define his/her theoretical position and demonstrate why his/her proposal is innovative vis-à-vis the work that has already been done by others.

 How specific should I be when indicating the sources to be examined?

  Only indicating that you will use `primary and secondary sources' will not do. It is important to be specific. The applicant is asked to indicate the (archival) collections (e.g. documents, newspapers, or non-written sources) he/she wants to examine.


The budget

What is a realistic budget according to Sephis?

  There are two categories of expenses: living expenses, based on local standards, and research expenses.

Living expenses should be based on what is locally accepted for PhD stipends or salaries for Postdoctoral researchers. Research expenditures should logically follow from the research plan. For field trips the applicant can request a per diem to cover the costs of lodging. When a trip abroad is part of the proposal, it is absolutely necessary for a reliable budget to make enquiries about the costs of living there.

Likewise, the applicant should make enquiries about air fares and other transportation costs, costs of photocopying and equipment. Finally, it is wise to include inflation rates in the budget and to add a 5% contingencies to the total budget.